Policy A02 - Selection of Event Hotel

Purpose

To establish the criteria and standards that are essential in selecting a host hotel for the SFL week.

Policy

The ideal hotel must meet several requirements to be suitable for the SFL week:

• Enough rooms to accommodate 250 to 300 attendees in an assortment of single and double room configurations.
• Enough ADA wheelchair accessible rooms to accommodate up to 10 mobility impaired individuals.
• Dining space sufficient to accommodate 250 to 300 attendees for meals, typically breakfast and dinner, seated together at one time for group meals.
• On-site food service facilities/kitchen with the ability to provide breakfasts/dinners.
• Sufficient meeting space for board meetings, morning sunrise meetings, up to three Special Interest Sessions daily, board reception, and a welcome reception and end of the week banquet reception.
• Information and sales rooms that are available during pre-event days to allow for setup and available throughout the week.
• A room in some venues for storage and maintenance of MIP equipment.

Priority should be given to sites that will hold all attendees in one hotel. Multiple hotels within easy and safe walking distance may be used if necessary but one of the event hotels must have dining and banquet facilities big enough for all event attendees to dine and hold meetings together in that room.

Skiers and guides should not be housed separately in different buildings.

considerations that would make a hotel attractive for the SFL week, although not mandatory, are a heated indoor swimming pool, hot-tub(s) and workout facilities.

October 8, 2024