Ski for Light Event Planning Manual

June 2011

4. Awards Coordinator

The Awards Coordinator is responsible for coordinating the production and distribution of all SFL awards and recognition activities.

Pre-Event

Two months Prior to the Event

  • The Awards Coordinator shall assist the President or Event Chair to ensure that the responsible individuals know of their respective responsibilities and that they are given whatever documentation will assist them in securing appropriate awards in a timely manner.
  • A file should be maintained on each award that SFL presents including:
    · Name of the award or recognition
    · Who selects award recipient(s)
    · Who presents it and when
    · Who has received the award in the past, in what year
    · Criteria for receiving the award
    · Description of the award (if appropriate)
    · Where the award can be obtained
    · Timetable for securing the awards with appropriate inscriptions
  • Awards to be coordinated include:
    · The Bjarne Eikevik President's Award: Ensure that President's Award winner has received the miniature horn that is suitably mounted on a plaque with an engraved plate giving the name of the award, the person's name, the place and date of presentation. The previous year's recipient should be reminded to return the original trophy for current year presentation at the event. This award has traditionally been presented at the event banquet.
    · SFL plaques: These are usually awarded to the ski area and event hotel, but may also be awarded to others for SFL service. The engraving should be completed at least ten days prior to the event.
    · The Jan Haug Award: This award is traditionally a full ski package (skis, boots, and poles) given to a first-time skier. The SFL president chooses the winner from a list of three nominees submitted by the Guide Trainers. Arrangements need to be made for purchase of the ski package for the recipient at the end of the event week. This award is also noted with an engraved plate on the special award ski. This award is traditionally presented to a first-time skier at the event banquet.
    · Guide 5-, 10-, 15- 20-year patches and 25- and 30-year awards: Arrangements need to be made for the ordering of an estimated number of patches and award gifts eight to ten weeks prior to the event. The list from previous years needs to be consulted and updated annually to prevent duplication of presentations. Presentation of these awards has been done by the President and Instructor/Guide Applications Coordinator Tuesday night of the event.
    · Selection of the Ridderrenn Team: Arrangements need to be made for the annual updating of a plaque with each year's names of team members. Announcement of the team has recently been done on Tuesday evening of the event.
    · Gifts to guides: Arrangements need to be made for an adequate number of guide gifts. In recent years, guide gifts have been distributed during bib pickup on Friday evening of the event.
    · Annual Medals: Arrangements need to be made for an adequate number ten to twelve weeks prior to the event. Medals are distributed by volunteers to skiers and guides at race/rally finish lines.
    · Race/Rally Awards: Arrangements need to be made ten to twelve weeks prior to the event for the procurement of an adequate number of awards. Check with the Vice-Chair to determine the appropriate number for the current year. These awards are traditionally presented at the event banquet.
    · Other special awards or presentations (such as Brit Peterson Award and Tracksetter Award): Arrangements need to be made eight to ten weeks prior to the event for the procurement of these awards in consultation with the President and Event Chair.
  • Refer to Appendix C for award suppliers.

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