Ski for Light Event Planning Manual

June 2013

24. Raffle Coordinator

A raffle during the last few days of the SFL week, after the Silent Auction has concluded, can be a fun addition to any SFL event. It can also be financially rewarding to SFL.

The most important factor in determining whether or not a raffle is to be held is the availability of a meaningful, high-value, or evocative raffle prize.

The role of the Raffle Coordinator is to solicit or identify a raffle prize that is suitable, and to organize and conduct the selling of raffle tickets during the event.

Pre-Event

July 1

• Ask the Corporate Sponsor Chair to look for and solicit the donation of a meaningful high-value raffle prize from a corporate sponsor during the Outdoor Retailer Show.

November 1

• If no suitable raffle prize donation has been obtained from a corporate Sponsor, begin searching for a suitable raffle prize from other sources. The most popular prizes in recent years have included:
  • A one-week stay at a vacation property
  • A themed package of smaller items, such as a backpack, sleeping bag and tent
  • A rowing machine or other exercise equipment
  • Something specific to the event location, such as riding in a dog sled for the ceremonial start of the Iditarod in Anchorage

International Week

Sunday

• Review prize status with the SFL President and Event Chair and determine if a raffle is to be held during the week.

Wednesday

• If a raffle is to be conducted, recruite four to six people to serve as ticket sellers. Provide each of them with a supply of raffle tickets, obtainable from the Information Room.

Thursday

• At breakfast, announce the raffle details and plans.
• Begin selling raffle tickets during the day.

Saturday

• Continue selling raffle tickets up to the time of the prize drawing.
• During the Banquet draw the winning ticket and award the raffle prize.