Event Applications and Forms

The Application Process and Acceptance to the Event

In order to attend the Ski for Light International Week in 2025 you must first complete and submit an event application, which is LINKED BELOW. The application asks for your contact and personal information, your desired meal and housing options for the week, and about your skiing ability and experience.

After reviewing your application, Ski for Light may email you an invitation to attend based on the following considerations: Your skiing ability if applying to be a guide, your ability to physically participate in cross-country skiing if applying to be a visually- or mobility-impaired participant, and the available space in the event hotel if applying to be a worker-bee, companion or guest.

The application deadline for visually- or mobility-impaired participants is October 1, 2024. Acceptances to the event will be issued to as many applicants as possible beginning soon after the close date of October 1, 2024. Acceptance priority will be given to first-time and second-time participants, and to those SFL veterans who are necessary to conduct the annual event and/or manage the affairs of the organization. The number of visually- and mobility-impaired participants who can be admitted to attend is dependent on the number of guides who have applied. After the initial wave of acceptances is issued, additional acceptances will be issued to people who applied by the application deadline when made possible by the receipt of additional guide applications. Applications received after the application deadline of October 1 will be considered on a space available basis.

If you are applying to be a guide you will be notified of your acceptance to the week quickly. While there is no application deadline for guides, you are urged to apply by October 1 so that as many visually- and mobility-impaired applicants as possible may be admitted in early October.

The application deadline for worker-bees, companions and guests is also October 1, 2024. Acceptances to the event will be issued to as many of these applicants as possible starting on October 1, 2024. The number of such applicants to be accepted will depend on how much space is still available in the event hotel. The acceptance of companions will also be linked to the acceptance status of their companion, if that companion is a guide or disabled skier. Additional applications will be accepted and acted upon on a space available basis.

Ski for Light will endeavor to insure that the number of guides is approximately equal to the number of visually- and mobility-impaired participants. Last minute cancellations, or illnesses, of either guides or disabled participants, may result in the final numbers being slightly out of balance. If this occurs, SFL will work with all attendees to ensure that everyone has the experience that they want for the week.

Cost For The Week

The total cost for the week will depend on which housing option you select, as follows:

Double-occupancy, $1,075 per person
Single-occupancy, $1,575

Prices shown include: room and all meals from Sunday evening January 26 through Sunday morning February 2; round-trip transportation between the Salt Lake City airport and the Marriott Hotel in Provo; round-trip transportation between the Marriott and Soldier Hollow each day; all cross-country trail fees; and most afternoon and evening programs and activities.

Cross-country skis, boots and poles will be provided free of charge to first-time visually-impaired participants, and will be available for rent by all others for a fee of $135 for the six-day week (if the rental fee is paid at the same time as the event fee).

There is no extra cost for first- and second-time guides arriving early for guide training, on a double-occupancy basis.

The cost of transportation from home to and from Salt Lake City is the responsibility of the participant.

Full payment is due from all accepted applicants by November 15, 2024.

Please be aware that for the 2025 event each participant is paying only about 80% of the cost of their participation. The remainder, amounting to a bit more than $250, is being provided by funds donated to SFL by individuals, foundations and Sons of Norway lodges, and by the investment earnings of the SFL Endowment Fund. If you are financially able, we encourage you to become one of our financial supporters by going to the online donation form and making a tax-deductible contribution to SFL.

Financial Assistance

Ski for Light recognizes that some prospective annual event participants may not be able to attend the Ski for Light International Week without financial assistance. Accordingly, all guides, all visually impaired participants and all mobility impaired participants with such a need who reside in the United States are eligible for a stipend to partially defray the cost of attending the annual SFL event. Applicants requesting a single room, or arriving early at the event hotel, other than people arriving early on SFL business, are not eligible for stipends.

Stipends awarded to first time visually impaired participants, first time mobility impaired participants and all Instructor/Guides will usually not exceed 60% of the applicants International Week event fee.

Stipends awarded to second time visually impaired participants and second time mobility impaired participants will usually not exceed 50% of the applicants International Week event fee.

Stipends awarded to visually impaired participants and mobility impaired participants who have attended two or more previous SFL events will usually not exceed one third of the applicants International Week event fee.

The specific amount of each stipend will be based on the remaining funds that SFL has available for this purpose, the applicant’s stated financial need in their stipend application, and any other relevant considerations.

The deadline for financial aid applications to be submitted is October 1. Exceptions may be made if funds are still available after that date.

To receive an application for financial aid for the 2025 event please so indicate on your event application.

Application Forms

To apply to attend the Ski for Light International Week in 2025, please complete and submit the appropriate application form below. Before you apply, please be sure to read the frequently asked questions about the 2025 week as it includes much information that you will want to know before submitting your application.

Forms for Accepted Applicants

If you have received a notification of acceptance to the 2025 Ski for Light event, please follow the links below to let SFL know how and when you will be travelling to and from the event, to learn about the Apres Ski sessions that will be held during the week and to volunteer to lead such a session, and to make your event payment.

Guide Handbook

The Ski for Light Guide Handbook contains a wealth of general skiing tips, SFL-specific terminology, a standard progression of instruction for beginners, and other information to help new guides approach their first event with confidence, and to help everyone ski together more safely and enjoyably.

The Narrated Video Accompaniment to the Guide Handbook brings the concepts presented in the PDF Guide Handbook to life. (MP4 format, 8 minutes, 38 seconds)