Ski for Light

Skiing. Sharing. Learning. The mission of Ski for Light is to enhance the quality of life and independence of visually or mobility-impaired adults through a program of cross-country skiing.

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Arrival and Departure Form

2025 Ski for Light International Week

Provo, Utah
January 26 – February 2, 2025

Information about arriving at and departing from the Ski for Light, Inc. International Week in 2025 is presented below. Please read all information carefully to ensure that your travel to and from Ski for Light goes smoothly. After reading this information and making your travel plans, complete and submit the Arrival and Departure Form below. This information will be sent to the Transportation Coordinator and your Application Coordinator.

Please note that no matter how and when you are travelling to Provo we must know the details of your plans. Each person planning to attend SFL is required to submit the arrival and departure form.

If you will be travelling to the Ski for Light event by air, and you will be flying with a service animal, be sure to review the requirements of your airline for such travel, and to submit the Service Animal Travel Form that you must submit to the airline before travelling.

Your Day of Arrival

Your scheduled day of arrival at the Ski for Light event is shown in your Acceptance Letter. For most people this will be Sunday, January 26th. Major exceptions are Board members, who arrive on Thursday January 23rd, Guide Trainers, who arrive on Friday, January 24th, and first- and second-year guides, who arrive on Saturday, January 25th.

You may arrive a day or two before your official arrival day if there is space available in the event hotel, but you should remember that there are no event activities for you to participate in until the start of the event on Sunday evening. You may join the group of people who are there early to do the work necessary to get ready for the event for meals, but aside from that you will be pretty much on your own if you arrive early. If you do wish to arrive or depart on a day different from what is shown in your acceptance letter please be sure to discuss your wishes with your Applications Coordinator to make sure that there is space available in the event hotel before making your final plans.

Getting to the Ski for Light Event

Unless you are driving to Provo, you will want to fly into and out of the Salt Lake City International Airport (SLC) for your trip to Ski for Light. It is a large, modern facility that is served by most major airlines, with 300 flights daily to and from 90 nonstop destinations. It is about 45 miles from the event hotel in Provo, a trip that usually takes about one hour.

SFL will provide free charter bus transportation from the Salt Lake City airport to the Marriott in Provo, on designated days and at designated times. SFL transportation from the airport to Provo will be provided only on Thursday January 23rd, Friday January 24th, Saturday January 25th and Sunday January 26th.

The SFL bus from the airport to Provo on each of these days will depart promptly at 4:00 pm. Be careful to schedule your flight into Salt Lake City to arrive at no later than 3:00 pm, to allow sufficient time for you to retrieve your luggage and make your way to the meeting area in time to make the SFL bus.

Please note that if your incoming flight is scheduled to land at or before 3:00 pm, the SFL bus will wait for you if your flight arrives late, or SFL personnel will make alternate plans for getting you to Provo.

SFL transportation back to the Salt Lake City airport will be provided only on Sunday Morning February 2nd. The earliest bus will not arrive at the airport before 8:00 am, so do not schedule a departing flight for earlier than 10:00 am.

In making your plans, please be aware that check-in time at the Marriott is 3:00 pm.

Meeting The SFL Group at The Salt Lake City Airport on Your Arrival Day

You will be notified by e-mail about a week before your arrival date where to meet the SFL group in the Salt Lake City Airport.

Alternative Travel Options

If you schedule your arrival into or departure from Salt Lake City at a time that does not coincide with the transportation service that SFL is providing, you will need to arrange your own transportation to Provo, at your own expense. In addition to a rental car, the options open to you for such transportation include the following:

If your plans change after submitting the Arrival and Departure Form please send your revised itinerary directly to Michael McCulloch, the Transportation coordinator, using his contact information found at the bottom of the form below.

If you encounter flight delays or other problems on your actual travel day please contact Michael via phone or text message to apprise him of your situation. Be sure to have his cell phone number, (832) 453-7139, with you on your travel day. If you send Michael a text message, be sure to include your name in the message.

Please provide the details of your travel plans on the form below.

    Personal Information




    4. In which capacity will you be attending the 2025 Ski for Light International week?


    6. Can you receive travel related text messages on your cell phone?

    Arrival Details

    7. On what day will you check-in to the Marriott?

    8. What is the first meal that you will have at the Marriott as part of the SFL package room and meal plan? Please note that your first scheduled meal will be dinner on your arrival day, unless you have made other arrangements with your applications coordinator.

    9. How do you plan to travel to the Marriott on your check-in day?


    11. If you are flying to Salt Lake City on your check-in day, on what airline are you flying for your last flight, the inbound flight to Salt Lake City?


    13. If you are flying to Salt Lake City on your check-in day, select the time that is closest to the scheduled departure time of the last leg
    of your inbound flight, the flight to Salt Lake City.

    14. If you are flying to Salt Lake City on your check-in day, select the time that is closest to the scheduled arrival time in Salt Lake City of your last inbound flight.

    Departure Details

    15. On what day will you check out of the Marriott?

    16. On your check-out day, how do you plan to travel from the Marriott?


    18. If you are departing SFL by flying from Salt Lake City on Sunday February 2, on what airline will you be departing?


    20. If you are departing SFL by flying from Salt Lake City on Sunday February 2, select the time that is closest to the scheduled departure time of your outbound flight.

    Comments



    If you have questions please contact:
    Michael McCulloch
    Transportation Coordinator
    (832) 453-7139

    Thank you for submitting your Arrival and Departure form for the 2025 event. We look forward to seeing you in Utah.